Skip to main content
GentleCase
Book a demo
Made for immigration law

Behind every caseis a person.

GentleCase helps immigration attorneys handle more cases without losing the human touch — clear timelines, secure documents, and a portal that speaks your client's language.

Meet GentleCase →Tour the product
Built for U.S. immigration attorneys.
Encrypted Audit-trailed Portal-ready
New · AI Case Analysis

Know how strong a case is — before you file.

GentleCase AI reads every document in the file and scores the petition the way an officer would — then tells you exactly what's missing, what's weak, and what doesn't match.

  • A 0–100 strength score per case, with the reasoning in plain English.
  • Ranked fixes — missing documents, weak evidence, cross-document mismatches.
  • One click to request what's missing from the client portal.
See it in action →How scoring works
AI Case Strength
Maria Chen · EB-1A · 47 documents analyzed
5 open actions
74Moderate
Not ready to file yet
3 of 3 required criteria strongly met. Held back by 2 missing documents and 3 inconsistencies.
Potential score after fixes: 89
2 recommendation letters not uploaded
Referenced in the petition draft but missing from the file
+8 ptsRequest from client
Employment start date differs across documents
Résumé says March 2019 — support letter says January 2020
+6 ptsResolve
01 · Client management

Every client. One profile.

A complete client record — contact, immigration status, documents, communications — in one searchable place. Sensitive fields like SSN and passport numbers are encrypted at rest, and every change is captured in an audit trail.

  • Centralized profiles with nationality, language, timezone, A-Number and status expiry.
  • SSN and passport encrypted at rest — never exposed to unauthorized staff.
  • Toggle portal access per client. Full audit trail of every profile change.

Clients 30 total

Fatima…
FA
Fatima Al-Rashid
fatima.alrashid@example.com
832-555-0128
Houston, TX
H-1B
Portal ActiveQuestionnaire Done
H-1B-2026-00031
KA
Kofi Asante
kofi.asante@example.com
404-555-0111
Atlanta, GA
H-1B
Portal ActiveQuestionnaire Pending
H-1B-2026-00028
WC
Wei Chen
wei.chen@example.com
212-555-0114
New York, NY
F-1 OPT
Portal ActiveQuestionnaire Done
O-1A-2026-00012
AD
Amara Diallo
amara.diallo@example.com
617-555-0124
Boston, MA
F-1 OPT
Portal OffQuestionnaire Pending
EB-2-NIW-2026-00007

Templates 12 of 12 pathways

Try it
02 · Template library

Pick a pathway, or build your own.

Browse 40+ pre-built templates spanning every USCIS pathway — Employment, Family, Nonimmigrant, Humanitarian. Each ships with stages, due dates, and a Journey Roadmap your clients can actually follow.

  • 40+ ready-made templates: EB-1A through EB-5, H-1B, L-1, O-1, K-1, IR-1, asylum, naturalization.
  • Tag templates as My Templates — reusable across your whole firm.
  • Built-in Journey Roadmap shows clients exactly where they are.
03 · Branded portal

Looks like your firm. Because it is.

When clients sign in, the very first screen they see is your firm — your logo, your name, your colors. GentleCase stays completely behind the scenes.

  • Your logo and firm name front-and-center on the login screen
  • Themed with your firm's brand colors — from minute one
  • First impression is your practice, not a tech vendor

Brand preview Updates live

Try it
What your clients see when they sign in. Their first impression is your firm — not a tech vendor.

Immigration Questionnaire Section 1 of 5 · 10%

Try it →
1Immigration Status
2Travel History
3Employment
4Family
5Background & Legal
Step 1 of 5 · Immigration Status
What is your current immigration status in the U.S.?
04 · Immigration questionnaire

Intake that flags risk automatically.

A guided 5-section intake covering status, travel history, employment, family, and background. Auto-saves as draft. Detects prior deportations, overstays, denials, and criminal history — flagged in red for attorney review before you ever sit down.

  • Answers sync directly to the client profile — A-Number, expiry, status pre-filled.
  • Automatic legal flag detection for high-risk responses.
  • Completion percentage tracker. Resume any time.
05 · The math

See what your firm could save.

Every status update, document chase, and intake call that runs through GentleCase is time you get back. Move the sliders to see your firm's annual number — live.

  • ~30 minutes saved per case per week — status updates, document follow-ups, intake automation.
  • Compounds across your firm — every attorney, every active matter, every billable hour.
  • Adjust the rate to match your firm's blended hourly. The math updates instantly.

ROI Calculator Estimate · live update

Live
1
115
5
5100
$100/hr
$100$500
Estimated annual value
$13,000
across the firm, per year — 5 active matters
~3 hrs/wk
Hours saved
180
Email threads / yr
Estimate: ~30 min / case / week × cases × your billing rate.

USCIS Tracker Synced today, 6:00 AM

Auto-sync daily
I-130 · Petition for Alien Relative
Filed Mar 12, 2026 · Beneficiary Maria Lopez-Reyes
  1. 1
    Received at Texas Service Center
    Mar 12, 2026
  2. 2
    Initial review complete
    Mar 18, 2026
  3. 3
    Biometrics scheduled
    Apr 18, 2026
  4. 4
    Interview notice sent
    Aug 21, 2026
  5. Decision pending
    ETA Sep 2026
06 · USCIS tracking

Receipt numbers checked daily. Status changes, the moment they happen.

Every USCIS receipt in your firm gets polled daily. The moment a case status changes — biometrics scheduled, interview notice posted, decision issued — clients and staff see it in the portal. No more manually refreshing uscis.gov.

  • Daily automated polling of every receipt number in your firm.
  • Full status history per case — every milestone, with the exact date USCIS posted it.
  • Clients and staff see the same view, the moment USCIS updates.
And everything else

The rest of the platform, at a glance.

Ten modules in total. Tap any of these for the full breakdown.

Case management

Track every case from intake to approval. Workflow stages, priorities, team assignments, full activity log.

Document management

Required-doc checklists per case. Direct-to-Azure-Blob uploads. Verify, reject, or request resubmission in one click.

Secure messaging

Per-case threads with read receipts. Attach docs from the case file. Searchable, exportable, audit-ready.

Team & permissions

Roles for partners, associates, paralegals, admin. Per-case assignments. Granular access control.

See the full feature list →
AES-256
Field-level encryption at rest
TLS 1.3
End-to-end in transit
SOC 2
Type II in progress
U.S.
Azure data residency
What firms are saying

Built for the way immigration law actually works.

"My paralegals used to spend half their morning on 'any updates?' calls. Now clients just check the portal first. The calls we still get are about substantive issues, not status questions."
ML
Maria Lopez-Reyes
Managing Partner, Cabrera & Vance
"We had someone refreshing uscis.gov every morning to check receipts and paste updates into case notes. The system pulls all of that overnight now and emails the client before I've even read it."
DH
Daniel Hartwell
Founder, Hartwell Law
"Passport scans don't live in my inbox anymore. Clients upload straight to the case file, my paralegals verify or reject in one click. First week we found two documents we'd already lost track of."
AR
Aravind Ramaswamy
Principal, Aravind & Co.
From the blog

Practice insights for immigration law.

All articles →
Compliance

When USCIS Sends an RFE: Managing the 87-Day Window

87 calendar days to respond — no grace period. Here's the operational framework that gets RFE responses filed correctly, completely, and on time.

Read article →Practice Management

H-1B Cap Season: How High-Volume Firms Stay Organized

Cap season compresses months of work into six weeks for every selected client at once. Here's how practices that handle 30–100+ petitions manage the surge.

Read article →

Run your firm with gentle precision.

30-minute personalized walkthrough with our team. We'll import your existing matters and have your portal live in under a week.

Book a demo →See pricing